Keep secret material out of every RFQ, artwork file, sample record, inspection photo, email, and supplier message.

1. Define market and buyer

  • Destination countries and sales channels
  • Primary buyer and expected use case
  • Required languages, labels, warnings, and support content
  • Applicable product, packaging, import, and marketing requirements

Ask qualified advisors which rules apply. A supplier should not guess your market obligations.

2. Freeze the product scope

  • Base model and approved sample reference
  • Material, dimensions, finish, marking method, and accessories
  • Unit kit, inner pack, master carton, and quantity
  • Acceptance criteria and allowed variation

Reference controlled drawings or specification revisions rather than marketing-page screenshots.

3. List required evidence

  • Material identity and traceability documents
  • Applicable environmental or durability reports
  • Artwork approval and production sample
  • Inspection report, packing list, and change record

Confirm that each report covers the exact material and construction being purchased. A logo on a document is not proof of applicability.

4. Align commercial terms

  • Sample fee, MOQ, unit price breaks, tooling, and artwork cost
  • Payment milestones, currency, validity, and tax treatment
  • Sample, production, inspection, and shipping schedule
  • Trade terms, destination, freight, insurance, and document responsibilities

5. Control OEM artwork

Specify logo source files, color references, placement, size, barcode ownership, serial fields, language versions, warnings, and approval authority. Record who may change an artwork file and how the buyer will approve a revision.

6. Make inspection executable

Define the sampling plan, critical defects, major defects, minor defects, measurement method, functional sample, packing checks, photo rules, report format, and release authority. Never ask inspectors to photograph valid secret material; production units should be blank.

7. Turn the checklist into an RFQ

Use the AegisSeed wholesale process and reference the Enterprise Wholesale Pack. Send market, quantities, selected models, customization scope, evidence list, destination, and target date through the B2B inquiry.